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What is a payment due date?

As part of the administration of your scheme, you’ll need to complete a contribution schedule every time payments are due and then submit a payment.

A contribution schedule lists all your workers who share the same payment source and pay period. When you set up your account you’ll need to let us know the date by when you’ll make contribution payments for each pay period. This is called the payment due date.

By law you must pay contributions no later than the payment due date. If not it’s a late payment. This means the funds must have cleared in our bank account by the payment due date or you’re at risk of being reported to The Pensions Regulator.

There are legal limits on payment due dates. Any contributions deducted from a member’s pay must be paid to us no later than the 22nd day of the month following the deduction unless you’re holding on to contributions during the member’s opt-out period.

If you’ve chosen an earlier due date then that date will be your deadline. It doesn’t matter when you pay your workers in the month, or how frequently you pay them. The date you chose will be your deadline every time you make contributions for that group. If you wish to change the payment due date, you’ll need to create a new group and move the workers into the new group. You can change a worker’s group online or by uploading a file through ‘Manage contributions’.

You’ll need to make sure all your members are validated on a schedule, even if you’re only making a partial or zero payment for some of them. Please see Making partial or zero contributions for more information on how to do this. If the members aren’t validated, and we haven’t received the payment, this will show as an overdue schedule.

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